Submissions

Online Submissions

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Author Guidelines

For Book Reviewing Guidelines, click here


 Submission basics

 

All new and revised manuscripts must be submitted through the International Journal of Information, Diversity, & Inclusion (IJIDI) online  submission and review Web site (http://publish.lib.umd.edu/IJIDI/).

The following files are mandatory:

  1. The main text of your manuscript without author identifiers to enable double-blind peer review (uploaded as Submission File when prompted by the system). Acceptable formats for the manuscript text: Microsoft Word, RTF, or .pdf (excluding scanned .pdf files)
  2. The cover letter introducing your manuscript and stating that the manuscript, or parts of it, have not been and will not be submitted elsewhere for publication (uploaded as Supplementary File when prompted by the system).
  3. The title page with all fields completed. Please download the IJIDI Submission Title Page and submit it along with your manuscript (uploaded as Supplementary File when prompted by the system).
  4. Please indicate the category which best represents your work: Editorial, Research article, Conceptual article, Case study, Review article, Viewpoint article, Special section publication or Book review
  5. Any other supplementary files you wish to attach (uploaded as Supplementary File when prompted by the system). Acceptable formats for images uploaded separately: .JPEG, .JPG, .PNG. See section on Artwork. Electronic artwork.
  6. Revised manuscripts should also be accompanied by a separate file with responses to reviewer comments and/or an explanation as to why these comments could not be addressed.

Other formatting requirements

  1. The text should be double-spaced; use a 12-point font Times New Roman and 1 inch margins around; and employ italics, rather than underlining (except with URL addresses).
  2. All illustrations, figures, and tables should be placed within the text at the appropriate points, rather than at the end. Image/illustration files should also be submitted as separate files. Please do not submit tables and figures as separate/additional files.

Language

Your manuscript should be written in grammatically and stylistically correct English (American, British, or Canadian English is acceptable but authors should be consistent in their usage). Authors who feel that their language requires editing and/or proofreading are strongly encourage to have their papers professionally edited and/or proofread before submission. Numerous stylistic and grammatical errors and awkward language may ruin an impression of an otherwise worthwhile paper.

Article structure

 

Subdivision

Divide your article into clearly defined sections. Section headers should conform to the APA hierarchy of headers. Each heading should appear on its own separate line.

Appendices

If there is more than one appendix, they should be identified as A, B, etc. Formulae and equations in appendices should be given separate numbering: Eq. (A.1), Eq. (A.2), etc.; in a subsequent appendix, Eq. (B.1) and so on. Similarly for tables and figures: Table A.1; Fig. A.1, etc.

Abstract

A concise and factual abstract is required (no more than 250 words). The abstract should state briefly the purpose of the research, the principal results and major conclusions. An abstract is often presented separately from the article, so it should be able to stand on its own. For this reason, references in the abstract should be avoided. Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.

Abbreviations

Define abbreviations at their first mention in the text. Ensure consistency of abbreviations throughout the article.

Acknowledgements

Collate acknowledgements in a separate section at the end of the article before the references and do not, therefore, include them on the title page, as a footnote to the title or otherwise. List here those individuals who provided help during the research (e.g., providing language help, writing assistance or proof reading the article, etc.).

Footnotes

Footnotes should be used sparingly. Number them consecutively throughout the article. Many word processors can build footnotes into the text, and this feature may be used. Otherwise, please indicate the position of footnotes in the text and list the footnotes themselves separately at the end of the article. Do not include footnotes in the Reference list.

Electronic artwork

  • Make sure you use uniform lettering and sizing of your original artwork.
  • Embed the used fonts if the application provides that option.
  • Aim to use the following fonts in your illustrations: Arial, Courier, Times New Roman, Symbol, or use fonts that look similar.
  • Number the illustrations according to their sequence in the text.
  • Use a logical naming convention for your artwork files.
  • Provide captions to illustrations separately.
  • Size the illustrations close to the desired dimensions of the published version.
  • Submit each illustration as a separate file.

Formats

  • If your electronic artwork is created in a Microsoft Office application (Word, PowerPoint, Excel) then please supply 'as is' in the native document format.
  • Regardless of the application used other than Microsoft Office, when your electronic artwork is finalized, please 'Save as' or convert the images to one of the following formats (note the resolution requirements for line drawings, halftones, and line/halftone combinations given below):
    • EPS (or PDF):  Vector drawings, embed all used fonts.
    • TIFF (or JPEG): Color or grayscale photographs (halftones), keep to a minimum of 300 dpi.
    • TIFF (or JPEG): Bitmapped (pure black & white pixels) line drawings, keep to a minimum of 1000 dpi.
    • TIFF (or JPEG): Combinations bitmapped line/half-tone (color or grayscale), keep to a minimum of 500 dpi.

Please do not:

  • Supply files that are optimized for screen use (e.g., GIF, PNG, BMP, PICT, WPG); these typically have a low number of pixels and limited set of colors;
  • Supply files that are too low in resolution;
  • Submit graphics that are disproportionately large for the content.

References and in-Text Citations 

Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text.  If these references are included in the reference list they should follow the standard reference style of the journal and should include a substitution of the publication date with either 'Unpublished results' or 'Personal communication'. Citation of a reference as 'in press' implies that the item has been accepted for publication.

Reference style

  1. Text: Citations in the text should follow the referencing style used by the American Psychological Association. You are referred to the Publication Manual of the American Psychological Association, Sixth Edition, ISBN 978-1 4338-0561-5, copies of which may be ordered from http://books.apa.org/books.cfm?id=4200067 or APA Order  Dept., P.O.B. 2710, Hyattsville, MD 20784, USA or APA, 3 Henrietta Street, London, WC3E 8LU, UK.
  2. List: References should be arranged first alphabetically and then further sorted chronologically if necessary. More than one reference from the same author(s) in the same year must be identified by the letters 'a', 'b', 'c', etc., placed after the year of  publication. Include the full title of the journal cited.
  3. Examples:
  • Reference to a journal publication:

Sanchez, D., & King-Toler, E. (2007). Addressing disparities consultation and outreach strategies for university settings. Consulting Psychology Journal: Practice and Research, 59(4), 286-295. doi:10.1037/1065- 9293.59.4.286

  • Reference to an Internet-only journal:

Hirtle, P. B. (2008, July- August). Copyright renewal, copyright restoration, and the difficulty of determining copyright status. D-Lib Magazine, 14(7/8). doi:10.1045/july2008-hirtle

  • Reference  to  a book:

Strunk, W., Jr ., & White, E. B. (2000). The elements of style . (4th ed.). New York: Longman.

  • Reference to an edited book:
  • Gibbs, J. T., & Huang, L. N. (Eds.). (2001). Children of color: Psychological interventions with culturally diverse youth. San Francisco, CA: Jossey-Bass.

Supplementary material

IJIDI accepts electronic supplementary material to support and enhance your research. Supplementary files offer the author additional possibilities to publish supporting applications, high-resolution images, background datasets, sound clips and more. Supplementary files supplied will be published online alongside the electronic version of your article. In order to ensure that your submitted material is directly usable, please provide the data in one of our recommended file formats. Authors should submit the material in electronic format together with the article and supply a concise and descriptive caption for each file. For more detailed instructions, please see the submission checklist.

Ensuring a Blind Peer Review

  • To ensure the integrity of the blind peer-review for submission to this journal, every effort should be made to prevent the identities of the authors and reviewers from being known to each other. This involves the authors, editors, and reviewers (who upload documents as part of their review) checking to see if the following steps have been taken with regard to the text and the file properties.
  • The authors of the document have deleted their names from the text, with "Author" and year used in the references and footnotes, instead of the authors' name, article title, etc.
  • With Microsoft Office documents, author identification should also be removed from the properties for the file (see under File in Word), by clicking on the following, beginning with File on the main menu of the Microsoft application: File > Save As > Tools (or Options with a Mac) > Security > Remove personal information from file properties on save > Save.
  • With PDFs, the authors' names should also be removed from Document Properties found under File on Adobe Acrobat's main menu.

Conflict of interest

All authors should declare any potential conflict of interest that may be involved in the preparation and publication of the manuscript in question.

Submission declaration and verification

IJIDI publishes original content. Submission of an article implies that the submitted work has not been published previously (except in the form of an abstract , as part of a published lecture or academic thesis, or as an electronic preprint). Previously published conference papers will be considered only if the paper is substantially revised. In addition, submission to IJIDI indicates that the manuscript is not under consideration for publication elsewhere, and that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out.

Changes to authorship

Prior to publication: Requests to add or remove an author, or to rearrange the author names, must be sent to ijidiboard@qmail.com from the corresponding author of the accepted manuscript and should include: (1) the reason the name should be added or removed, or the author names rearranged, and (2) written confirmation (e-mail, fax, letter) from all authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of authors, this includes confirmation from the author being added or removed. Requests that are not sent by the corresponding author will be forwarded to the corresponding author to comply with the above process, who must follow the procedure as described above. Publication of the accepted manuscript will be suspended until authorship has been agreed upon. If the manuscript has already been published, any requests to add, delete, or rearrange author names in an article published in an online issue will follow the same policies/procedures as noted above and result in a corrigendum.

Role of the funding source

If applicable, authors should identify who provided financial support for the conduct of the research and/or preparation of the article. Authors should briefly describe the role of the sponsor(s) as appropriate in study design; the collection, analysis and interpretation of data; the writing of the report; and the decision to submit the article for publication. If the funding source(s) had no such involvement then this should be stated.

Author Affiliation

For publication purposes, authors need to use affiliations which they had at the time of research completion and/or article submission.

Contact details for submission

Please contact the editor with any questions you may have regarding your submission.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Microsoft Word or RTF file format.
  3. Where available, URLs for the references have been provided.
  4. The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end. Image/illustration files should also be submitted as separate files.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
 

Copyright Notice

Authors who publish with this journal agree to the following terms:

  1. IJIDI articles will be made available Open Access under the terms of the Creative Commons Attribution-NonCommercial-NoDerivatives License (CC-BY-NC-ND). For an understanding of what is meant by the terms of the Creative Commons License, please refer to https://creativecommons.org/licenses/by-nc-nd/4.0/.
  2. Author(s) will retain copyright and grant IJIDI the right of first publication, with the work simultaneously licensed under the CC-BY-NC-ND, as per #1, and with an acknowledgment of the first publication in IJIDI in all instances of future reuse and distribution.
  3. Author(s) will retain ownership of the copyright for their article and allow anyone to use the article as guided by the CC-BY-NC-ND provisions insofar as original authors and IJIDI as a source of first publication are cited.
  4. For any reuse or distribution of a work, Author(s) must explicate the license terms under which the article was first published in IJIDI.
  5. The publisher and the editorial team reserve the right to require changes to the article, including changes to the length of the article, as a condition of acceptance. The publisher and the editorial team reserve the right, notwithstanding acceptance, not to publish the article if for any reason such publication would, in the reasonable judgment of the publisher and the editorial team, result in legal liability or violation of journal ethical practices.
  6. IJIDI publishes only original work. By submitting the article to IJIDI, Author(s) acknowledge that the submission has not been previously published, nor is it before another journal for consideration; in special and exceptional cases, an explanation must be provided in Comments to the Editor at the time of submission.
  7. IJIDI provides a platform for Author(s)’ intellectual property to be reviewed, edited, and distributed to peers. It is Author(s)’ responsibility to obtain all necessary permissions for the inclusion of copyrighted materials used in their articles. Appropriate credits should be shown in the body of the work. If credits and acknowledgements do not suffice and additional documents need to be obtained to secure permission, these documents must be submitted to IJIDI at the time of article submission and uploaded as “Supplementary files.”
  8. The corresponding Author who submits the manuscript to IJIDI through OJS agrees to the terms of this AUTHOR AGREEMENT on behalf of all Co-Authors. It is the corresponding Author’s responsibility to ascertain that all Co-Authors have given their consent to signing this agreement prior to submitting the manuscript to IJIDI.

Authors whose papers have been accepted for publication can view the Author Agreement here.

 

Privacy Statement

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